This past week was filled with preparations for the Launch of Women’s Empowerment Principles’ Implementation Guide in Turkey, one of the projects I have been working on since last year. The event will take place this Wednesday in Istanbul. And to be honest, I am so thrilled to be part of it in every way.
Dealing with event related projects with so many stakeholders teach you a lot regarding management and communication.
Below I will share a few things that matter the most for me when you are part of an ad hoc team which consists of members from different backgrounds and institutions and when you have such a short time to get things done:
– The importance of the division of labour:
It is the most important thing and the first thing to do before starting off. Even if there is no hierarchy in your team, I believe it is essential to identify a team leader and then let him/her distribute the roles to the team members according to their expertise. If you want to keep going without a team leader, then all team should agree and be clear on each member’s role in the project.
If not, believe me, the whole process will be a mess.
– Create timeline and try not to miss deadline
Time plan is crucial just like the division of labour for any project. It becomes even more important when you have a last minute event in your hands. Every step and action need to be put on the timeline with deadlines, and everybody should be clear about who does what.
If you think something is missing or not clear enough, tell it immediately.
– Regular meetings are must
You have got the timeline, the actions and the people to deal with each of them. Then you are halfway through. But it is not enough. You need to update each team member about you are up to or have already done.
As a freelancer, I, myself, am a huge fan of working remotely. So Skype, Facetime, WhatsApp and any similar tools are my best friends. You need to arrange regular meetings to keep everyone updated. And you should add these sessions to your timeline.
Since everyone is so busy most of the time during the week, and especially when you are part of a project with stakeholders from different cities and countries, these online tools are the best option to go for.
But … If you have the chance, I would suggest you organise at least one face-to-face meeting with as many team members as possible, For me, it would work perfectly if you can arrange one at the beginning of the project and then at the end, before the event. Creating time for offline meetings allows you to express everything more clearly and discuss the matters more thoroughly.
That’s it for now. We will see how it goes in a few days. Fingers crossed!
Although I worked pretty hard last week, I still had time to discover new stuff. So, here comes My Weekly Suggestions:
Book: Yuval Noah Harari – Homo Deus
I am sure you have heard about the book “Sapiens” written by Yuval Noah Harari. Homo Deus is his second book which has recently been published. Harari is known as one of the most prominent academics and historians of our time. I would suggest you read both of his best-selling books. Before reading, you might want to check out his TED Talk; it would give you an idea of his studies and his interpretation of the future for human beings:
Movie: Nuestros Amantes
I try to watch as many Spanish movies as I can as a way of practising the language. So when I came across this film, I didn’t want to miss it (well, yes, I must admit, I wanted to see it also because I love Eduardo Noriega). The movie is about a woman and a man who meet at a cafe in a weird way and about their friendship (or let’s say love) that is built on common experiences on their love lives.
TV Series: Berlin Station
If you are into international relations, intelligence agencies and so on, I would suggest you take a look at this series. The drama takes place in Berlin, so consider it as a bonus.
Place: Old Java
This lovely cafe is located in Moda, Kadıköy. Their coffee is great just like their quiche. The staff is so friendly as well.